Upload past booking history
Bring in your hotel’s historical group booking file. The import agents clean, map, organize, and prepare the booking records.
HOTEL RESPONSE / BOOKING WINDOW FINDER
Your history already knows
who to call next.
Upload past group booking history. Find the customers entering their historical booking window. Then put the right list in front of your hotel sales team.
Start free. Keep the Booking Window Finder Excel workbook we create from your history. Subscribe when you are ready to unlock the live BWF worklist, Need Date Finder, and BWF Dialer.
HOTEL RESPONSEExample property
BOOKING WINDOW FINDER
STR WEEK 39Who to call this week
CALL THIS WEEK22groups in their window
HISTORICAL VALUE$184kpast value, not a forecast
SHOW My segmentsHIDE Weddings & social
| GROUP / ACCOUNT | WINDOW | PAST VALUE |
|---|---|---|
| Summit Leadership RetreatCorporate | In window | $28,450 |
| Regional Training ForumAssociation | In window | $16,800 |
| Northstar Sales MeetingCorporate | In window | $22,600 |
History. Timing. Your next conversation.Illustrative data
THE FREE MIFGE
Get the data first.
Your free trial is designed to give you something useful even if you never subscribe.
Build your Booking Window workbook
BWF adds Booking Window Days, STR Week, STR DOW, Selected Date logic, filters, and a Call Today view.
Download it unlocked
The Excel workbook is yours to keep. It contains booking history only. No contact data is required for the MIFGE.
CHANGE THE DATE. FIND THE WINDOW.
A spreadsheet that keeps working after the trial.
Enter the date you want to work. The workbook recalculates which historical groups are active in their booking window for that date. Filter the list and see who deserves attention now.
The workbook is a snapshot you can keep. BWF is the live sales operating system that keeps the process moving with your team.
✓ Booking Window Days
✓ Inquiry STR Week + STR DOW
✓ Arrival STR Week + STR DOW
✓ Selected Date control
✓ Active On Selected Date
✓ Call Today worksheet
WHEN YOU ARE READY TO WORK THE LIST
Upgrade from information to action.
The paid hotel subscription unlocks the tools that turn booking-window intelligence into a repeatable team sales rhythm.
Live BWF Worklist
See who is entering their historical booking window this week and what is coming in the next 30 days.
Need Date Finder
Enter a future need date and find historical groups that arrived on the same STR week and day pattern.
BWF Dialer
Move from list to conversation with browser calling, calling queues, dispositions, follow-up, and supported multi-line dialing.
Team Dashboard
Give sales leadership visibility into calls, activity, goals, worklists, assignments, and team progress.
Accounts + Contacts
Inside the paid platform, connect contacts, booking history, notes, account relationships, and call activity in one place.
Gamified Sales Activity
Use goals, streaks, milestones, and team leaderboards to make proactive calling more visible and more consistent.
LAUNCH PRICING
One price per hotel. Bring the team.
No seat tax. Your subscription is attached to the property, so the hotel can put BWF in the hands of the people who need it.
Booking Window Finder
$297/ hotel / month
- Unlimited hotel team users
- Live Booking Window Finder
- Need Date Finder
- BWF Dialer access
- Admin + team dashboards
- Leaderboard and sales goals
- Ongoing booking-history imports
Booking Window Finder Annual
$2,970/ hotel / year
- Everything in monthly
- Unlimited hotel team users
- Annual price equals 10 monthly payments
- Property-level billing
- Portfolio onboarding available
- Dial usage is governed by plan limits
- Additional usage options available inside BWF
Prices in USD. Dialing, voice, AI, and telecommunications usage may be subject to plan allowances, fair-use limits, and additional usage charges. Portfolio pricing is available for multi-property organizations.
DONE-FOR-YOU
Want Hotel Response to work the dormant history with you?
BWF gives your hotel the system. Dormant Gold is the higher-touch option for hotels that want Hotel Response to help reactivate the database and build the sales recovery motion.
DORMANT GOLD DFY
Talk With Paul
$15,000
Done-for-you CRM reactivation and sales recovery using the hotel’s owned historical pipeline, past inquiries, and dormant relationships.
BEFORE YOU GET STARTED
A few useful answers.
What do I get during the free trial?
Upload your past booking history and create a reusable Booking Window Finder Excel workbook. It includes booking-window calculations, STR Week, STR DOW, a Selected Date control, filters, and a Call Today view. The workbook is unlocked and yours to keep.
Does the free workbook contain contacts?
No. The MIFGE workbook is based on booking history. Contact data is not required for the workbook. Contacts, accounts, notes, and calling activity live inside the full BWF platform when you choose to use them.
What unlocks with a paid subscription?
The paid property subscription unlocks the live BWF worklist, Need Date Finder, BWF Dialer, team workflows, dashboards, goals, leaderboard, and ongoing operating tools.
How many users can a hotel have?
The launch offer is priced per hotel, not per seat. The hotel can invite its sales team without paying a separate software subscription for each user.
Are dialing minutes unlimited?
No. The hotel subscription unlocks dialer access, but voice and dialing usage are governed by plan allowances and fair-use rules. Additional usage options may be available inside BWF.
Does historical value predict future revenue?
No. Historical value describes past business and helps prioritize conversations. It is not a forecast or a revenue guarantee.
What if I manage several hotels?
Each property keeps its own data and hotel account. Multi-property and management-company pricing is available for portfolios. Contact paul@hotelresponse.com for portfolio setup.
START WITH WHAT YOU ALREADY OWN
Your next group may already be in your history.
Start free. Get the workbook. Then decide if you want BWF working beside your team every week.